Counting Stock, Checking for dead stock, Checking for possible error's in stock, Getting current stock valuation

Counting Stock

All checking can be done from the 'stock check'

  • 3. Reports
  • 6. Stock Reports
  • 1. Stock Check

It is recommended that stock sheets are printed on A4 paper, A5 report print may be too small to work with. If you require assistance to change your report to A4, please call Toniq, Phone 03 341 0195

Count Items marked 'In Stock'

Select options: In stock, show hidden

  • It may be easier to select by shelf location if these have been set up (To specify more than one location, insert commas (,) between locations)
  • It may also be easier to select by Alpha description (e.g. A-D). There is a field for this
  • Stockpoints, most pharmacies have only one and this option can be ignored. If you have activated more than one, then press the space bar (and Enter) to select the Stockpoints to be checked. 
  • Update the stock quantity in the stock column and use F12 to accept edit.

A report may be printed and stock on hand changed with;

  • F4 stock
  • Update the quantity

Count items that are recorded as 'Out of stock' BUT check - there may be physical stock

Select options: Out of stock, Recently used for (say 180 days), Show Hidden

Checking for Dead Stock

Select options: Dead stock, Not used (say 180 days), Show Hidden

Check the counts and record stock to be removed from the shelves and written off.

Checking for Error Stock

Do a report for all items In Stock and Sort the report by SOH. This will show items listed by quantities in Packs. It is not a perfect check but may highlight errors in some items.

Current Stock Valuation

Select options: In Stock, Show Hidden

The valuation shows on the report. NOTE: Toniq uses a nominal 10% mark-up on the manufactures price of medicines. Your actual 'Buy' price is likely to be lower and the valuation should be factored for this. So, if you know your average buy cost is 3.5% above manufacturers prices, then multiply the value by (1.035/1.1). MORE IMPORTANTLY, use a consistent approach year by year.