Now’s a good time to deal with Negative SOH, before stocktake for end of financial year.


  • 2 [Stock Control], 3 [Stock Maintenance], 1 [Maintain Products in Bulk]
  • If you have previously saved reports you will need to press F3 [Add]
  • If you want to save/reuse this report give it a Criteria Name eg Negative Stock
  • Tick Incl. no bulk edit and Incl. Hidden
  • F11 [Page 2]
  • In the ‘Under or Equal’ column, in the ‘Stock – no. items box’ type -1
  • F11 [Next page] back to page 1 then F12 [Accept Details] to generate the list
  • You may choose to sort the list – F3 [Sort], then 1 [Alpha] or 2 [Dept/Alpha]
  • Print the list: F10 [Other], P [Print Product List], F12 [Print]
  • Someone should now complete a stock check on the reported items and correct the SOH figures
  • If all the items can be set back to zero: recall the list as above then F7 [Set Stock], 1 [Set Stock to same value], type in 0 & make sure a stock point is displayed in the right hand box. F12 [Accept Details] twice then Y [Yes] to ‘change products’ prompt
  • If the items are ‘service products’ (ie have no physical stock’): recall the item in Maintain Products, press F4 [Stock], set the Stock figure back to Zero and tick Non diminishing. (NB: you may also choose to tick Don’t order)